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nos actions > Sustainable development > Rules of the Environmentally-Friendly Charter

Rules of the Environmentally-Friendly Charter

Article 1: Principles and goals

1) The overall aim of the "For an Environmentally-Friendly Cosmetic Valley" initiative is the continual improvement of environmental and social results through:
a) Raising awareness among others
b) Real changes in behaviour
c) Integrating possible technical changes

 

2) As an official recognition that environmental matters are being taken into account in the management of the region, the "For an Environmentally-Friendly Cosmetic Valley" initiative involves informing the public as to the valley's strategy so as to encourage members to maintain real quality in their commitment and progressively improve.

 

3) The "For an Environmentally-Friendly Cosmetic Valley" initiative has four levels, indicated by peonies. The greater the progress in environmental responsibility, the more peonies :



diagramme
 
4) The member's commitment to the "For an Environmentally-Friendly Cosmetic Valley" initiative in no way exempts them from complying and ensuring compliance with current legislation.

 

Article 2 : Definition

 

For the purposes of these regulations, the following definitions apply :

Participating unit : The activity site a Cosmetic Valley member is submitting for candidacy to the "For an Environmentally-Friendly Cosmetic Valley" initiative. 

All activities carried out at the unit will be examined for the purposes of this initiative.



Certificate : The certification document through which Cosmetic Valley authorises the organisation to publicise its efforts in accordance with the rules defined in Article 6.

Supporting authority : Each local authority represented on the orientation committee. Local authorities can support the action and count it as part of their "Agenda21" initiative. 


Article 3: Participation and eligibility

 

5) Submitting a candidacy for the "For an Environmentally-Friendly Cosmetic Valley" initiative renders organisations liable to make an annual contribution to the costs of running the charter (controls, administrative costs etc.)

 

6) The "For an Environmentally-Friendly Cosmetic Valley" initiative is open both to members of Cosmetic Valley and to local authorities who support the cluster.

 

7) Candidacies for the "For an Environmentally-Friendly Cosmetic Valley" initiative are considered per participating units. Applications must be made individually therefore and will be followed individually. A Cosmetic Valley member having several activity sites in the valley may only submit one site. This is the unit that will be considered the participating unit.

 

8) For the first candidacy of each participating unit, the Cosmetic Valley member will provide

a) A participation formula, no more than three months after signing the "For an Environmentally-Friendly Cosmetic Valley" charter, which enables them to have one peony. This formula enables Cosmetic Valley to record actions already taken by bodies.

b) A candidacy application, no more than one year after signing the charter, detailing the guidelines and the initiatives undertaken to improve the body's performance.

 

9) The time limits detailed in point 9 may be extended in response to a body submitting a letter of justification.

 

10) The only participating units to be eligible are those
a) That have submitted complete candidacy application.
b) That have paid the annual management fee.
c) That comply with current legislation at the time of submission.

 

Article 4: Verification


11) The aim of verification is to verify the accuracy of information submitted by the body in the prospective report of the candidacy application, especially concerning the implementation within the participating unit of the evaluation criteria detailed in point 20.

 

12) Verification is carried out via documents submitted to the independent firm of experts. Four peonies can only be obtained by an expert verifying the data provided. This verification will take place at the participating unit. The expert will be selected in agreement with the participant.

 

13) The verification procedure includes an obligatory visit to the participating unit within three months of the candidacy application being submitted. The body will be given warning of the visit.

 

14) A verification report will be written based on documents provided by the body (prospective report, candidacy application) and the results of the obligatory verification visit. This report will include a recommendation as to whether 4-peony status should be awarded or not.


Article 5 : Evaluation

 

15) The firm of experts will consider the candidates based on the applications submitted to them. For level 4, they will also study the verification report. This takes precedence over candidacy applications and the awarding of peonies.

 

16) Evaluation is based on the ensemble of criteria divided into two sections:

a) Section I: responsible practices concerning environmental aspects (energy, water, waste, mobility-transport, pollution, biodiversity-green spaces), the offer (incoming materials/products) and societal relations.

 

b) Section II: general practices/responsibility crosslinks

 

Both sections include both guidelines and initiatives.
The guidelines render the body more aware of its performance. The initiatives enable them to improve that performance, to define good practices and to share them with other members.

The body may use the list of guidelines to carry out a self-assessment of its results.

 

17) The frame of reference, used in order to render the distinction between the four levels of environmentally-friendliness outlined in point 3 objective, is the following:


a) To obtain the first peony in 2010 (level one): sign the charter, send the participation form, pay the management charge and obtain the agreement of the ad hoc committee


b) To obtain the second peony in 2010
i) Information on the five guidelines of the environmental section of Section I
ii) Information of the two guidelines of Section II
iii) Carry out of three Initiatives in the environmental sphere.
iv) Carry out of two crosslinks Initiatives.
v) Pay the management charge
vi) Agreement of independent firm of experts


c) To obtain the third peony in 2010
i) Information on the nine guidelines in the environmental section and four in the offer section of Section I
ii) Information on four guidelines of Section II
iii) Information on five Initiatives in one or several environmental spheres and one in the Offer section
iv) Carry out three crosslinks Initiatives
v) Pay the management charge
vi) Agreement of independent firm of experts

 

d) To obtain the fourth peony in 2010
i) Information on 14 guidelines in the environmental section, six in the Offer section and two in the Social Relations section of Section I
ii) Information on five guidelines in Section II
iii) Carry out eight Initiatives in three environmental spheres, three initiatives in the Offer section and two in the Social Relations section.
iv) Carry out six crosslinks Initiatives
v) Pay the management charge
vi) Agreement of independent firm of experts

 


Recap table :



Level of label Number of guidelines (Section I) Number of Initiatives concerning the spheres (Section I)

Number of guidelines concerning the crosslinks spheres
(Section II)

Number of guidelines concerning the crosslinks spheres
(Section II)

Signing the charter and information on existing action
5 in the Environmental section 3 in the Environmental section 2 2
9 in the Environmental section 5 in the Environmental section (in the same sphere or in two different spheres) and 1 in the Offer section 4 3
14 in the Environmental section 6 in the Offer section and 2 in the Social Relations section 8 in the Environmental section (in 3 different spheres) and 3 in the Offer section and 2 in the Social Relations section 5 6

 

18) The number of peonies is awarded for a period of three years. Approximately a year before this period ends, Cosmetic Valley will warn the body of the expiry date for submitting a renewal application.


19) A unit continuing with the "For an Environmentally-Friendly Cosmetic Valley" initiative must submit a new candidacy file no more than two years after receipt of the notification of the independent firm of experts' decision. In every case, it will be required to attest to a progression, an improvement in its results but it can also:
a) Either apply for a higher level in the "For an Environmentally-Friendly Cosmetic Valley" initiative , in which case it must meet the specific requirements of this level as detailed in 21.
b) Or apply for the same level as before, in which case it must show a significant improvement in its overall results.

 

20) The peony of a candidate unit will be automatically withdrawn should the body not remedy any noted breach of the regulations.

 

21) The evaluation system for the "For an Environmentally-Friendly Cosmetic Valley" initiative is not closed to any initiative or measure a body might seek to assert as long as it falls within the logic of the defined environmentally-friendly criteria.


Article 6: Recognition

 

22) For each participating unit, the body will receive a certificate from Cosmetic Valley including:
a) A declaration of the granting of the "For an Environmentally-Friendly Cosmetic Valley" initiative with the number of peonies.

b) The authorisation to use the logo according to the rules detailed in points 28, 29 & 30.

 

23) The logo may only be used in relation to the address and activities of the candidate unit and only in the manner detailed in the documentation received from Cosmetic Valley.

 

24) The body may use the logo on a variety of supports (written supports, websites etc.) The list of authorised supports is included in the documentation sent by Cosmetic Valley.

 

25) The logo may not be used
a) On supports where the address of the participating unit is absent or where it could lead to confusion as to the relationship between the mentioned address and the participating unit
b) On products or packaging

 

26) In the case of any infringement of the rules detailed in points 28, 29 & 30, for example using the logo for sites other than the participating unit, a warning will be issued and the peony then withdrawn.

 

27) Cosmetic Valley will ensure the promotion of the initiative and will coordinate a collective promotion with other participating units through its activities (professional trade fairs, articles, in-house magazines, website etc.)

 

Article 7 : Information

 

28) With the aim of managing the eco-responsibility initiative in the best possible manner, the participating body will keep Cosmetic Valley informed within a reasonable time of any changes to their situation likely to affect their compliance with the requirements of the initiative (change of owner, change of management, address etc.).

 

NB: This charter is liable to modification depending on the evolution and the success of the initiative.




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